Paper Preparation
Publication Requirements and Example

This section describes the paper format and what you should submit for review and publication. The first section describes the paper's format and style, and includes an example. The next section describes the Outstanding paper Award, final publication requirements for your paper and a list of resources if you have questions or concerns.


Paper Preparation: Format and Style


Page 1: Title, Author, Institution lnformation and Abstract

1. Spacing
Single space text and double spaced between paragraphs.

2. Margins
Maintain at least a one inch margin around the sides and tops of each page. The page number should be included within the one inch bottom margin.

3. Font and type size
Palatino or Times Roman, 10 point type.

4. Page numbering
Center at bottom of each page, ordinal numerals, e.g. 1,2,3.

5. Title block
Single space, center, 24 point type, bold. Title choices are extremely important. Ensure that your title is relevant and concise; conference attendees often decide to attend a presentation because of title. Beware of using acronyms and abbreviation.

6. Author(s) block
Position between the title and abstract blocks.

7. Institution information block
Place the institution block after the author's block. This provides an overview of your institution and includes: name, city and state, size in terms of enrollment, programs offered, organization structure and any other pertinent information that would assist the reader with visualizing the paper context.

8. Abstract block
The abstract (150 - 200 words) provides an overview of the paper by describing the key points and/or conclusion. It will also appear in the Program Guide and be posted on the CUMREC web page prior to the conference.

Note: Double space between the blocks. Limit the title, author, instructions and abstract blocks to one page in total.


Page 2 onwards: The paper text


1. Title of the Paper
Repeat the title on the second page of your paper. Single space, center 18 point bold type.

2. Length
No more than 15 single sided pages. This includes figures, tables or graphics and the references section.

3. Subheadings
Bold, Flush left.

4. Figures, tables, graphics
No photographs. Aim for sharp, uncluttered and good contrast figures, tables or graphics. Try to place the figure, table or graphic close to the text reference. Provide a caption for the figure, table or graphic. Center it below the item. Double space before and after the figure, table or graphic and after the caption.

5. Footnotes
Place at the bottom of the page. Try to keep the footnote explanation to one line. Separate the footnote from the text by a bar line (rule) otherwise leave one or more blank lines.

6. References
In the text, place the authors name and year in parentheses, e.g., (Doe, 1993), if the authors name is not part of a sentence. If the authors name is part of a sentence then put the year only in parentheses, e.g., as listed by Doe (1993). If three or more authors are listed for a references use "et al.," e.g., (Doe et al., 1993). The reference section should appear at the end of your paper. List the complete reference citation, i.e., author, date, title, journal (or publisher and city), volume and total pages. This is the American Psychological Association (APA) style. List references in alphabetical order and number them, e.g., 1,2,3... Single space each reference and double space between references.

Note: Use the American Psychological Association. 1984, Publication Manual of the American Psychological Association, 3rd ed. Washington D.C., ISBN:0912707578 to guide you with your reference or editorial concerns.


Hints and Suggestions

• Always make use of spell checking and grammatical proofing tools you have available. The Program Committee is not responsible for proof reading the final copy.
  
  
• Ask one or two colleagues to review your paper for readability, flow, clarity of topic presented and general editorial comments.
  
  
• Try to get feedback from people who do not have a detailed understanding of the topic as this will generally be the case with your future readers.
  
  
• Take a look at "So you want to write a CUMREC Paper? Tips for Planning and Presenting."' A copy of this paper is included with these guidelines.
  
  
• These guidelines are the preferred format -- our goal is to produce quality conference proceedings with consistent format. However, these guidelines are not intended to stifle your creativity nor discourage you from sharing your success stories or experience.
  
  
  Outstanding Presentation Award
  All papers received by the paper deadline are eligible for the Outstanding Presentation Award. The award is judged based on a composite rating of the paper review process and evaluations handed in by your audience at the conference. It is the committee's goal to announce the winner of the award at the conference during the closing plenary session on Wednesday morning. An announcement is also published in the first CUMREC newsletter following the conference. The award includes complimentary registration, for each author, to the next CUMREC conference.
  
  
  Publication Requirements
  Once your paper is selected for presentation, or as an alternate, it will be published in the conference proceedings. You will be asked to submit two copies of camera ready copy. CUMREC is anxious to make more information available electronically and you may be asked to submit electronic versions following the paper deadline. Final directions will be sent to you in January, 1997.
  
  Camera Ready Copy:
  Original documents, not photocopies Use one side of each sheet of paper Do not fold for mailing All corrections should be made prior to final printout Use Ouality bond letter size (8 1/2 x 11) white paper stock Black ink only Use a laser printer for your final copies
  
  Resources
  Do you need clarification on the suggested style of the paper, have an editorial concern or need additional information? You can reach us by E-mail, phone or fax.